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Reconciliation Documents

Introduction

To enable you to match incoming payments from Riverty with your bookkeeping and ERP systems, we provide you with the following reconciliation documents:

  1. Riverty Electronic Payment Advice
  2. Riverty Payment Advice

Please note: All reconciliation documents can be accessed via Riverty Merchant Portal. Alternatively, files can be delivered to the email or Riverty SFTP server.

Riverty Electronic Payment Advice

Naming Convention: EPA(ShopID.SequenceNumber.PayOutReference.CreationDate_CountryCode)
Example: EEPA13189.001.22230201754.20231026_NL.csv
Format: CSV
Date Sent: With every settlement run, as per your contract
Sample file: EPA13189.001.22230201754.20231026_NL.csv

For reconciliation purposes we provide you with an Electronic Payment Advice (EPA).
The EPA file contains Comma-Separated Values (CSV) with payment information that occurred during the Payment Advice Period. The EPA file format can be used in a single- or multi-currency environment.

The EPA format consists of two main elements:

  • Header: contains consolidated information of the specific EPA file.
  • Transactions: details on single or multiple lines with transaction information.

With intermittent rounding to 2 decimals, the total amount of all transaction Payable Net Amounts added up might not be equal to the Payable Net Amount. The Payable Net Amount mentioned in the EPA header should always equal the amount actually transferred to the bank account. The individual line items are rounded to 2 decimals.

EPA Header

The header is the first row in the CSV file, figure one depicts the header and values.

Frame 2 (3).png

  • The header is the first line within an EPA file and always starts with ‘H’ (for Header).
  • The table below describes the other variables in the header and their format.
VARIABLE NAME TYPE DESCRIPTION
Record Type String (1) Constant string with 'H' for Header
Payout Currency String (3) The settlement currency in ISO 4217, all caps. Example: "EUR"
Payable Net Amount Integer The total Net amount to be paid out. Example: 282732 for EUR 2827.32
Factoring Fees Integer The total amount of fees. Example: 29332 for EUR 293.32
Number of Transactions Integer The total number of transactions settled in this batch. Example: 293
Payout Reference String A unique payout reference that can also be found in the reference of the bank transfer. Example: 2222555
Payment Advice Date YYYYMMDD The date of the payment advice. Example: 20240630
Bank Account String The bank account in IBAN format of the merchant to be used for payout. Example: NL15ABNA01234567

Please note, the values in brackets stand for the maximum amount of characters.

EPA Transactions

Directly below the header line are the transactions. Every line corresponds to one single transaction. The amount of transactions in the EPA file is depicted in the EPA header.

EPA Transaction Details

Frame 1 (1).png

VARIABLE NAME TYPE DESCRIPTION
Record Type String (1) Constant string with 'D' for Details
MID Integer The Merchant ID. Example: 12345
Order number String (50) Order Number related to the transaction. Example: OFS400019761. Mandatory API field.
Transaction Number String (20) Invoice Number (captures) or Credit Note Number (refunds). If not passed, it will be generated by Riverty. Example: 7915236894369412A601122
Transaction Reference String (128) If filled and passed by merchant, we will present it here. Otherwise, this field will be empty (null value).
Parent Transaction Reference String (128) The parent transaction Reference may be passed by the Payment Service Provider during through the authorization or capture calls. If passed, we will present it here. Otherwise, this field will be empty (null value).
Payable Net Amount Integer This should equal the original transaction amount minus the fees (calculate first, then round to two digits after the decimal point). Two digits in the fractional part but no decimal point. Example: 7540 for EUR 75,40
Factoring Fees Integer The total amount of all fees including VAT, with two digits in the fractional part but no decimal point. Example: 360 for EUR 3,60
Transaction Date YYYYMMDD The date of capture, refund, or other events.
Total Gross Amount Integer The original transaction amount, with two digits in the fractional part but no decimal point. Example: 29950 for EUR 299.50
Currency String (3) The original transaction currency in ISO 4217, all caps. Example: EUR
Type String SALE - Indicates sale transaction. REFUND - Indicates refund transaction. DEPOSITCHANGE - Can be positive or negative amount. When positive: the total holdback amount, presenting the amount that Riverty is holding back (rolling reserve). When negative: the total release amount, presenting the amount that Riverty is releasing, which was previously held back due to the credit limit. VATCLA - VAT claim back. If an Invoice is irrecoverable in Debt Collection, this invoice will be written off. The VAT of this invoice will be subtracted in the Settlement. You'll receive a separate document that can be used to recover the VAT by the Finance Authorities.
Extra String Space for additional information (optional)

Please note, the values in brackets stand for the maximum amount of characters.

Riverty Payment Advice

Naming Convention: PaymentAdvice_ShopID_PayoutReference_DocumentNumber_CreationDate
Example: PaymentAdvice_13189_22230201754_1829728_2023-10-26 1.pdf
Format: PDF
Date Sent: With every settlement run, as per your contract
Sample file: PaymentAdvice_13189_22230201754_1829728_2023-10-26.pdf

The Riverty Payment Advice shows the balance of what will be paid out by Riverty during the Settlement Period (time between previous and the current settlement), as defined by the contract.

Payment Details

The Payment Details will specify when the funds are being transferred to you as a merchant and indicate which reference will be used in the money transfer as well as the payment date.

The Payment Advice Period, will define for which term this Payment Advice is applicable for. The Receiver Account shows to which IBAN the funds will be transferred.

Merchant Clearing Account

The Merchant Clearing Account (A2980) will indicate how much will be paid out to you at the end of the period. Be aware that a negative “Out Balance” will be transferred to next Payment Advice Period. Receiving the paid out funds can take up to 3 (three) days depending on bank.

On this document you can find balances on an aggregated level of all Purchased Gross Volume, Refunded Volumes, Fees, Refunded Fees, Goodwill and Additional Fees, including respective VATs.

Transactions

The Riverty Payment Advice also shows the components within the Merchant Clearing Account (A2980) broken down on a transactional level.